Equipe policies

What becomes public

For organizers Updated September 1, 2026 app.equipe.com · entry.equipe.com

Equipe holds two very different kinds of data, and the difference matters more than anything else in these policies.

The short version: competition data becomes public when you publish it, and it stays that way — permanently, worldwide, readable by people and by machines. Your administration — money, contact details, company records — never leaves app.equipe.com.

Why any of this is published

Entering a competition includes being listed in it. Start lists, participants and results are published, and the rules riders compete under say so: the FEI prescribes what an official start list must contain and requires results to be reported, Svenska Ridsportförbundet states that entering means accepting that start lists and results appear on the internet, and KNHS and ESNZ say the same in their own words.

Published means public. Qualification, ranking and breeding decisions all rest on a result being readable by anyone who cares to look, not only by the people who were at the show.

Publishing is a deliberate act

Nothing is published until you publish it. You choose which competitions go out and which start lists and result lists are included. Until then the data stays in app.equipe.com and is visible only to people you have given access to.

What publishing means

When you publish, the data is sent to online.equipe.com and becomes available to:

  • anyone visiting the website, with no account and no sign-in, where each rider and each horse has a page collecting their results across every show they have appeared in
  • the Equipe Online apps for iOS and Android
  • our API, which serves the same published results
  • approved third-party applications built on that API
  • search engines, crawlers, scrapers, AI agents, and anyone who copies it by hand

We treat published competition data as public information. We do not put it behind a login and we do not stop search engines from indexing it. What we do regulate is access and load: automated collection must stay within our rate limits and must not degrade the service for everyone else, and no one may work around access controls to reach data that was never published.

That last bullet needs saying plainly. Equipe Online's terms do not forbid reading published results automatically. What they forbid is working around rate limits or sign-in, and collecting personal data in bulk for purposes the riders in those results would not expect. We enforce that, and we act when someone crosses it. What we cannot do is make a term into a wall — and you should decide what to publish on that basis, not on ours.

Once something has been public, we cannot make it un-public. Other people have copies. Search engines have caches. This is worth understanding before you publish, not afterwards.

The boundary

Everything Equipe holds sits on one side of this line or the other. The left column is what the sport needs in order to be a sport. The right column is your administration, and it stays where you put it.

Published

  • the rider's name, nationality, club or team
  • the horse's name, studbook, sex, colour and year of birth, and the names of its owner and breeder
  • start number, start time, section and class
  • scores, times, faults, penalties, ranking and status
  • prize money and placings where the show publishes them
  • officials acting in a public role, such as judges and course designers

Never published

  • postal addresses and phone numbers
  • email addresses, which are never displayed anywhere
  • national identity numbers and dates of birth (year of birth may be published where the class requires it)
  • company registration numbers, VAT numbers and company details
  • bank accounts, IBANs and payout details
  • invoices, entry fees per person, account balances and payment records
  • user accounts, passwords and access rights
  • internal notes, comments and anything in your own administration

The left column is not ours to choose for international events. FEI General Regulations Article 121.4 sets out what an official start list must contain, including the name of the horse's owner and breeder — people who never entered the show themselves.

Nothing in the right column is displayed anywhere, appears in any API, or can be pushed out by publishing.

One item in it does travel, and it is worth being precise about. A rider's email address is sent to online.equipe.com so that the rider can claim their own profile there and follow their results. It is never shown on a page, never returned by the API, and never given to anyone else. It is stored so the person it belongs to can find themselves.

One exception you control

Custom fields are yours to define, and you can choose to publish them. If you put personal or financial information into a custom field and publish it, it becomes public like everything else. Nothing in Equipe can tell that a field you created holds a national identity number. Please do not put one there.

Where else data goes

Publishing is the largest route out of app.equipe.com but it is not the only one. Data also leaves through:

  • Federations. National federations and the FEI receive entries, results and prize money under their own rules. For FEI events this is mandatory: General Regulations Article 109.6 requires organizers to report results and prize money within two days for disciplines managed by an online entry system. Federations decide for themselves what they then publish. They are not acting on our instructions and we cannot withdraw data on your behalf once it has been sent.
  • Extensions you install. An extension receives the events it subscribes to, which can include person and horse records, and it sends them to the developer's own server. Installing one is your decision, and the developer becomes responsible for what happens next. See our extension terms.
  • Entry systems. Equipe Entry and other entry systems send entries, riders, horses and payment status into your show. The flow runs towards app.equipe.com; we do not push your show's data back out to them.
  • Our own suppliers. Hosting, email, payments and error tracking. These are listed in full under subprocessors.

How long published data stays up

Indefinitely. Results are the historical record of the sport. They are used for qualification, ranking, breeding decisions and for settling what happened years later, and a results archive with holes in it is not much use to anyone. We keep them after a show ends, after a season ends, and after an organizer stops using Equipe.

If someone asks to be removed

Riders sometimes ask for their name to be taken off a published result. We take these seriously, and the answer is usually no. Under Article 17(3) of the GDPR the right to erasure does not apply where processing is necessary for freedom of expression and information, to meet a legal obligation, or for archiving in the public interest. Published competition results fall into that category.

We will always correct data that is wrong, and we will remove data that was published by mistake or that should never have been published at all. If someone has a genuine safety reason to be removed, tell us and we will look at it properly rather than pointing at a rulebook.

Requests can come to us at info@equipe.com or to you as the organizer. If you receive one about a published result, send it on to us.

Questions about any of this? Email info@equipe.com and a person will answer.